case be included in the benevolent budget or paid from the moneys received for the benevolences. CHAPTER VIII OFFICIAL BOARD ¶ 112, § 1. The Quarterly Conference of any Charge may organize and continue during its pleasure an Official Board, to be composed of all the members of the Quarterly Conference. In the case of circuits the Quarterly Conference may organize, and continue during its pleasure, Official Boards for the several appointments of the Charge, such Official Boards to be composed of the members of the Quarterly Conference attached to the respective appointments. The Official Board shall hold its meetings monthly on a stated day. It shall be presided over by the Pastor, or, in his absence, by a Vice-Chairman regularly elected; and there shall also be chosen a Secretary who shall keep a record of its proceedings, and send the same to the fourth Quarterly Conference for approval; it shall also elect two Treasurers for each appointment, one for Current Expenses, and one for Benevolences, who shall keep a careful record of the receipts and disbursements of all moneys, and report the same at each regular monthly meeting. When so organized the Official Board may discharge the duties of the Leaders and Stewards' Meeting. When such action is taken it shall make void such provisions of the Discipline, under "Ministerial Support," as relate to the financial duties of the Stewards. ¶¶ 317, 323. § 2. The Official Board or, where no such Board is organized, the Quarterly Conference shall further organize by the selection, with the consent of the Pastor, of committees for the care of Church property, finance, music, and such other committees as may be thought necessary. The Finance Committee shall consist of not less than three nor more than seven members, whose duty it shall be before the close of the fiscal year to prepare an estimate of the current expenses and benevolences for the ensuing year. This estimate shall include the amount necessary for ministerial support, viz.: For Pastor's salary and house rent, District Superintendent, Bishops and Conference Claimants. Also the amount deemed necessary for current expenses, such as interest on indebtedness, heat and light, music, insurance, repairs and supplies, telephone, printing and postage, janitor, and miscellaneous items. Also for Benevolences as apportioned to each Charge by the Commission on Finance. This budget of Benevolences and Current Expenses shall be presented at a special meeting called to hear the report, or at the last monthly meeting of the fiscal year. When approved by the Official Board, or Quarterly Conference, immediate steps shall be taken by a personal canvass of the entire membership of the Church and congregation to secure pledges to meet these by weekly payments, so that the result may be known on the last Sunday of the fiscal year, and payment of these pledges begin on the first Sunday of the new fiscal year. CHAPTER IX LEADERS AND STEWARDS' MEETING ¶ 113. The Pastor, as often as practicable, shall hold a meeting of all the Leaders and Stewards of the Charge, to be denominated the Leaders and Stew ards' Meeting, in order to inquire, 1. Are there any · sick? 2. Are there any requiring temporal relief? 3. Are there any who walk disorderly and will not be reproved? 4. Are there any who willfully neglect the means of grace? 5. Are any changes to be made in the classes? 6. Are there any persons to be recommended for admission into the Church? 7. Are there any to be recommended for License to exhort or to preach? 8. What amount has been received for the support of the Pastor or Pastors? 9. Is there any miscellaneous business? |